8 January 2018

The Wedding Diaries - Ultimate Wedding Checklist

The Ultimate Wedding Checklist

I realised with a jolt of surprise that it has been 4 months since my last The Wedding Diaries post - which means there are now just 9 months to go!

As you can imagine, wedding planning was put on hold slightly over Christmas, but that doesn't mean we haven't made a lot of progress since I last filled you in - not only has Mr MM been trying on wedding suits, but I have actually chosen my dress! No spoilers though.

The Ultimate Wedding Checklist

Something I have noticed whilst wedding planning is that there seems to be a distinct lack of helpful wedding checklists online. This will be the first wedding for the both of us {and hopefully the last...} so we cannot be 100% sure that we're not missing any of the important elements. When I went to find a handy to-do list, I was surprised when I struggled to find a good one.

So here's mine!

I hope it can be of some use to other brides and grooms to be - you can pin this post to your Wedding boards on Pinterest for those moments of wedding planning panic! Also, please do leave a comment below if you can think of anything I have missed. Not only will this be a huge help to all the engaged couples reading the post - but it will also be a huge help to me and Mr MM...

T O  B E G I N . . .

A C C O M M O D A T I O N
  • For the bride the night before the wedding {+- bridesmaids}
  • For the groom the night before the wedding {+- ushers}
  • For immediate family the night before the wedding
  • For the wedding party the night of the wedding
  • For guests the night of the wedding

T H E  B R I D E
  • Arrange to go wedding dress shopping 
  • Choose wedding dress
    • Pay deposit and arrange timings for final payment
    • Arrange sessions for measuring and fittings, plus when to pick up dress
    • Request fabric swatch if required
  • Wedding shoes {Have a look here if you need some inspiration!}
  • Veil
  • Underwear {and take to your dress fittings}
  • Jewellery {earrings, necklace, bracelet, hair accessories}
  • Choose hair and make-up artist 
    • Pay deposit and arrange timings for final payment
    • Arrange trial before the day 
    • Confirm booking and timings for arrival on the day
  • Arrange who is helping you get ready on the morning of the wedding, and confirm timings of when they should arrive
  • Choose bridesmaids +- maid of honour +- page boys
  • Buy bridesmaids' dresses +- page boys' outfits

C A T E R I N G
  • Choose caterer
    • Pay deposit and arrange timings for final payment
    • Confirm booking and timings closer to the day
  • Arrange menu tasting
  • Choose dishes for wedding breakfast
    • Confirm when caterer needs to know final numbers
  • Choose canap├ęs
  • Arrange food for evening reception
  • Arrange alcohol and soft drinks - including arrival drinks, drinks for the wedding breakfast, drinks for the toast, and evening drinks
  • Decide on type of wedding cake {individual cupcakes, single/double/three tier}
  • Arrange wedding cake
    • Pay deposit and arrange timings for final payment
    • Confirm booking and timings for pick up or delivery of cake

C E R E M O N Y
  • Organise ceremony
    • If civil ceremony, need to liaise with local registry office 
    • Pay fees
  • Confirm timings of ceremony
  • Check parking arrangements {check whether fee}
  • Organise rehearsal if a church wedding
  • Organise bellringers if a church wedding
  • Choose readings
  • Choose readers
  • Provide readers with copies of readings
  • Choose music
    • For before the ceremony whilst guests are waiting
    • Processional
    • If a church wedding, hymns
    • Signing of the register
    • Recessional
  • Arrange musicians {organist, singer, string quartet}
  • Provide wedding party +- guests with confetti for end of ceremony
  • Display arrows/signs to reception venue if guests have to travel between venues

D E C O R A T I O N S
  • Box for cards 
  • Wedding favours 
  • Guest book
  • General decorations for reception venue with wedding theme {signs, photos, frames}
  • Table numbers/names

E N T E R T A I N M E N T
  • Activities for children {colouring books, toys, 'kids' table'}
  • Choose first dance
  • Disco
    • Pay deposit and arrange timings for final payment if using a DJ
    • Confirm booking and timings for set up and arrival on the day
    • Ensure PA system included/provided at venue
    • Decide on specific song requests
  • Book live music for evening
    • Pay deposit and arrange timings for final payment
    • Decide set list
    • Confirm booking and timings for set up and arrival on the day
    • Check whether they require refreshments, dinner and room for getting ready 

F L O W E R S
  • Decide what flowers you require i.e. bridal bouquet, buttonholes for groom's party +- immediate family, bridesmaids' bouquets, flowers for bridal party's hair, decorations for ceremony venue, centrepieces for wedding breakfast, garland for head table, decorations for reception venue etc.
  • Choose florist
    • Pay deposit and arrange timings for final payment
    • Arrange sessions for discussing choices
    • Confirm booking and timings for pick up or delivery of flowers

T H E  G R O O M
  • Choose suit
    • Pay deposit and arrange timings for final payment
    • Arrange sessions for measuring and fittings, plus when to pick up suit
    • Request fabric swatch if required
  • Shirt +- waistcoat
  • Extras including tie, bowtie, cravat, tophat, handkerchief, cufflinks etc.
  • Shoes
  • Underwear
  • Write speech
  • Choose ushers 
  • Organise ushers' outfits +- fathers of the bride and groom

G U E S T S
  • Decide guest list
  • Send 'Save the Date's
  • Send invitations
  • Create seating plan once guests have RSVPed

O N  T H E  D A Y
  • Allocate family and friends to each 'on the day' job 
  • Provide wedding party and immediate family with schedule of timings for the day
  • Decorate the ceremony venue - check whether this can be done the day before
  • Deliver order of services/programmes to ceremony venue
  • Confirm what time bridal party and groom's party are meeting in the morning and where 
  • Decorate the reception venue - check whether this can be done the day before
  • Organise pick up of any last minute items such as flowers and the cake

O P T I O N A L  E X T R A S  /  O T H E R
  • Arrange dinner for wedding party and immediate family the night before the wedding
  • Arrange breakfast/lunch/coffee for wedding party and immedate family the day after the wedding
  • Any extra catering elements, such as sweet buffet, 'Pimp your Prosecco', hot chocolate station, cake table, popcorn and candyfloss cart, ice cream van or bicycle - the choices are endless!
  • Gift list
  • Gifts for wedding party, parents, family and friends who have helped with your wedding 
  • Hen do
  • Stag do
  • Honeymoon
  • Wedding cars
  • Wedding insurance
  • Wedding rings
  • Ring box
  • Insure engagement and wedding rings

P H O T O G R A P H Y
  • Choose photographer
    • Pay deposit and arrange timings for final payment
    • Confirm booking and timings for set up and arrival on the day 
  • Create photo list 
  • Organise engagement shoot
  • Choose videographer
    • Pay deposit and arrange timings for final payment
    • Confirm booking and timings for set up and arrival on the day 

R E C E P T I O N
  • Choose reception venue 
    • Pay deposit and arrange timings for final payment
    • Confirm booking and timings for set up and arrival on the day  
    • Confirm what is provided with booking i.e. linen, crockery and cutlery, glassware, chair covers, cake stands

S T A T I O N E R Y
  • Save the Date's
  • Invitations
  • RSVP Cards
  • Seating plan
  • Place cards
  • Orders of service/programmes for ceremony
  • Menus
  • Thank you cards

F I N A L L Y . . .
  •  Kick back, relax, and enjoy your wonderful wedding day. X

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